Legal and Compliance Administrator

Our client is seeking to employed a candidate for a permanent position as a Legal and Compliance Administrator.

Our client is seeking to employed a candidate for a permanent position as a Legal and Compliance Administrator.

Job Purpose Summary: This role ensures the smooth operation of various processes that contribute to the smooth
function of the company towards the achievement of organizational goals and objectives. This role encompasses compliance support, paralegal, custodian and administrative duties.

Responsibilities and Accountabilities

Compliance Support:

• Assist the Compliance Officer in ensuring compliance with all laws and regulations governing the operations of the company and ensuring all policies and procedures are updated in this respect; recommending changes to policies and procedures where relevant
• Ensure all regulatory annual or other filing is done in a timely manner

• Assisting with the coordination of training for all staff with respect to policies and procedures

• Distribute to relevant persons in the company any changes/updates to laws and regulations governing the operations of the company

• Maintain register/file (electronic and hard copy) of policies and procedures of the company and laws and regulations governing the company

• To ensure proper record keeping of all issues raised by internal and external auditors from their management letters/audit reports and monitor rectification by Management of all issues raised

• Assist the Compliance Officer in ensuring proper monitoring of compliance of the company with all regulatory and legal requirements via the maintenance of the Compliance Matrix to facilitate  monthly reporting to the Board and relevant Board Committees

AML

• Assist the Compliance Officer in monitoring compliance with  compliance program with respect to AML, CFT and KYC policies, legal and regulatory requirements are complied with by the company via the maintenance of Compliance Matrix to facilitate monthly reporting to the Board and relevant Board Committees

• Assist the consultant who will be conducting compliance training for all staff, directors, officers and agents annually, relative to anti-money laundering, anti-fraud detection and combating the financing of
  terrorism.
• Assist  in the development of educational plans, materials and resources for the operational effectiveness of all employees

•  To assist the Compliance Officer in preparing Suspicious Activity Reports (SARs) to be submitted to FIU

• Assist the Compliance Officer as a liaison person with the FIU.

• Assist with the evaluation of new products and services to ascertain the associated levels of money laundering and terrorist inancing risks

• Verification of all source of funds documents to nsure completeness and accuracy.

• Verification of all KYC submissions to ensure correct and complete for both the client and the Trustee

• Maintain electronic access file of source of funds filed

• Quarterly AML audit of all client files

Paralegal:

• Liaises with legal counsel relative toall legal agreements/documents
• Prepares draft legal documents (from boiler plate documents) or briefs for legal counsel review
  • Ensure all legal documents supporting transaction are duly prepared and executed prior to disbursement of transaction
  • Prepare matrix of specific requirements of all legal documents supporting transactions and monitor to ensure continued compliance throughout the life of the transaction
  • Ensure all legal documents supporting transactions are compliant with all rules, regulations, laws, policies and procedures governing same
  • Follow-up on matters with relevant attorney through the legal counsel
  • Ensures all court orders served on the company are dealt with expeditiously and that all relevant
    information requested is timely and accurately processed to avoid any court imposed penalty
  • Responsible for aggressive follow-up on legal action of all delinquent accounts, greater than sixty (60)/or
    default period whichever is shorter, taking appropriate action to resolve collection problems and minimize losses.
  • Ensure transactions are registered where relevant
  • Verify trustee and paying agent fees invoices to ensure correct and paid on time
  • Maintain tracking register of movement of legal documents between KCL, client, Trustee
    and attorneys inclusive of status of execution and where relevant registration of same

Administration:

• Maintain log of all file and document movement in the Division
  
  
  
  
• Management of all membership to Trade bodies and associations.

• Manage the Insurances -General (building contents, burglary, cash in transit, workmen's comp, etc,)
  collating info, requesting quotes, claims, etc.

• Maintain an efficient filing system for the Division
  
  
  
  

Custodian:

• Maintain a Register of collateral/legal documents held and allow for recording of all movement.

• Ensure all collateral/legal documents are stored such that they are tidy, preserved in good order, there is no lost through damage or theft, no unauthorized access (dual custody) and ease of retrieval.

• Memo prepared within one working day of collateral being out of order to Relationship Manager where they are responsible for the issue. Weekly report to be sent

• Custodian for all copies of investment certificates/documents relating to assets under management and the company.

• Monthly reconciliation of all investments registers with certificates in custody
  
  
  
  
• Liaises with lawyers for preparation of release of collateral documents and follow-up to ensure completeness.
  All legal documents to be vetted must be forwarded to legal counsel and must follow-up to ensure timely execution of same.
  • Carries out other duties as requested

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS

• Bachelor Degree
• Strong administrative and organizational skills
• Must be very confidential
• Working Knowledge and understanding of the Securities Industry
• Paralegal knowledge would be an asset
• Knowledge of Microsoft Office Suite
• A strong performance and goal orientation
• Ability to multitask in a deadline oriented environment
• Ability to problem solve, analyze
• Strong logistic management skills
• Team player
• Commitment to company values

 Job pricing – TTD15,000.00