HR - HSSE Officer

HR - HSSE Officer

HR - HSSE Officer

Job objective :

To assist the Human Resource Manager with coordinating all human

resource management activities with specific responsibilities in the

following functional areas: health and safety, employee relations and

performance management.

(A) MAIN DUTIES AND RESPONSIBILITIES

Health and Safety

• Assist with the development, implementation and communication of the company’s health and safety policies
• Ensure that all aspects of the company’s health and safety policies are documented and continuously evaluated
• Liaise with relevant external bodies to ensure the company receives the necessary updates and information pertaining to compliance with all health and safety legal requirements
• Ensure annual risk assessments are completed and the necessary measures are taken to eliminate or minimise risks
• Lead investigation of all work accidents/injuries and submit reports to the HR Manager
• Ensure fire and evacuation drills and other safety procedures are conducted when necessary
• Conduct inspections of PPE and quarterly visits to the branches to observe and record health and safety infractions and consult the HR Manager on taking corrective action
• Co-ordinate safety committee meetings, take minutes of all meetings and follow-up action items
• Employee Relations
• Assist with and oversees the composition, typing and distribution of confirmation, promotion, acting appointments and transfer letters and submit the necessary documentation to payroll
• Closely monitor the expiration dates of employees on contract; prompt and execute the renewal/non-renewal of same
• Recognise and notify managers/supervisors of employee birthdays, anniversary dates, marriages, births and deaths
• Purchase greeting cards, gifts and get well tokens
• Performance Management
• Notify managers/supervisors of appraisals and monitor the timely submission of same
• Update the appraisal database and provide the HRM with monthly status reports
• Review all appraisals for consistency between ratings and comments; development plan and identification of training needs before final sign-off by HRM
• Other Human Resource Management activities:
• Assist in the areas of:
• Clerical and administrative functions such as:- typing and preparing memos, employment
• contracts, commendation letters, job letters, and letters to Embassies/High Commissions
• Documenting and updating HR Procedures and Policies under the direction of the HR Manager
• Recruitment, selection and orientation of new employees
• Updating Job descriptions and organization charts
• Provide support to the HR Manager in other related activities.

(B) QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIRED

EDUCATION/CERTIFICATION

• Training and experience in Human Resources, Health and Safety
• Diploma qualification in Human Resources and Health and Safety or other business related field from a reputable tertiary level institution
• Excellent Computer literacy – Microsoft Word, Excel, PowerPoint, Access
• Experience in working with HRIS software (HR Plus) will be an asset
• Any combination of experience & qualification.

EXPERIENCE REQUIRED

• At least two (2) years experience in human resources or related field.
• Experience in a supervisory capacity would be an asset

SKILLS/ABILITIES

• Communication and interpersonal skills
• Problem-solving skills
• Organizational skillsTime management
• Ability to respond effectively to internal inquiries
• Highly confidential
• Professional appearance, dress and attitude.

PERSONAL CHARACTERISTICS

• Has a passion for human resources
• Dynamic
• Enthusiastic
• CreativeAnalytic/Critical Thinking