HR & Compliance Assistant
VACANCY
HR & COMPLIANCE ASSISTANT
SUMMARY:
The HR & Compliance Assistant is responsible for providing administrative support to both the HR & Administration & Compliance departments. Under the HR & Administration function, the incumbent will be responsible for coordinating recruitment and selection, inventory management, document management and maintenance request for the organisation. He/she will also be responsible for analysing reports and Sof’s, document management and assisting with training and developing staff on the Compliance front.
KEY RESPONSIBILITIES:
Human Resource & Administration
Coordinates Recruitment and Selection for the organisation including liaising with Recruitment agencies, shortlisting candidates, setting up interviews and conducting reference checks.
Logs, verifies and ensures that all bills are paid on time and performs monthly analysis of expenses incurred versus budget.
Coordinates kitchen and stationery inventory management system for the organisation ensuring that there are no shortages.
Coordinates maintenance for all branches ensuring minimal disruption.
Prepares the monthly payroll memo for submission to Finance.
Prepares job letters and other staff related letters as required.
Manages documents and correspondence within the department and ensures that all records are up-to-date and in order at all times.
Compliance
Analyse threshold reports and follow up on SoFs not submitted for transactions over the threshold and for PEPs and other high risk customers
Ensure timely response to /circulars from CBTT/FIU and distribution of correspondence to staff and management, where necessary.
Assist with development, amendment and rollout of policies and procedures for the organisation.
Assist with development training material and coordinates trainings for staff.
Assist with follow up of remedial action items including distribution of reminders re outstanding action items.
Assist with regular sampling and review of policy files to check for compliance with AML/CTF
Assist with preparation of reports, and newsletter articles and assists with research on issues relating to governance, risk and compliance.
Manages documents and correspondence within the department and ensures that all records are up-to-date at all times including AML/CTF compliance records/files, training registers, SoF forms, correspondence between company, FIU and CBTT, quarterly terrorist reports, threshold reports, suspicious activity reports, compliance letters etc.
Performs any other duties as assigned from time to time within time and budget.
REQUIRED QUALIFICATIONS, SKILLS & EXPERIENCE:
Minimum of Diploma in Management or a related field.
Minimum of 1 to 2 years’ experience in an administrative environment.
Experience working in an insurance/compliance/HR environment would be an asset.
Knowledge of Recruitment & Selection guidelines.
Knowledge of AML/Compliance guidelines.
Knowledge of administrative and clerical procedures such as managing files and records, office procedures and terminology.
Ability to multi-task, plan and organize and prioritize.
Exercises initiative in decision making.
Good analytical and problem solving skills.
Ability to pay attention to detail.
Excellent customer service and interpersonal skills.