HR Assistant

HR Assistant

HUMAN RESOURCE ASSISTANT

MAIN FUNCTIONS:

HUMAN RESOURCES DEPARTMENT SKILLS

Demonstrate the knowledge and ability to:

• Poll information from the electronic time clock.
• Update Sick Leave and Vacation records
• Prepare and distribute Vacation forms, assist employees in completing
• Time Off forms and Vacation Forms, verifying staff entitlement.
• Verification and Checking Time off forms to ensure proper entries are made, especially in cases where employees are on probation or exceed the leave allocation.
• Advise the HRM, so necessary deductions can be made.“Clock in” employees who forget to swipe
• Schedule appointments for medicals for new employees
• Prepare payroll for permanent employees and all temporary employees
• Prepare job lettersCreate and Maintain hard copy personnel files
• Responsible for all HR filingAssist employees in applying for NIS and BIR numbers
• Handle all queries with regard to “no pay” days, sick leave / vacation entitlement
• Coordinate the Company’s performance appraisal systems
• Work closely with the Human Resources Manager to ensure that the Company’s goals and objectives are achieved profitably and on time.
• Assist the Human Resources Manager in implementing Staff Training
• Prepares quarterly Reports on Punctuality and Attendance and distribute to Supervisors
• Prepare on a monthly basis a report on monies owed to the company.
• Assist with the co-ordination of staff functionsEnsure that there is always a supply of HR forms: sick leave, vacation, insurance claim, staff loan, application, pre-interview questionnaire
• Assist with the ordering of uniforms for staff on an annual basis
• Placing order with supplierFollowing up with supplier re: delivery
• Distributing uniformsCalculating costs to employee and deducting same from salary
• Provide feedback to staff re: complaints, queries , suggestions
• Develop a pool of job candidates in line with the organisation’s human resource plan
• Assist in the Develop and implement Staff Training programmes in accordance with training needs, with emphasis on line management training in interviews, hiring, terminations, promotions and performance management
• Administer the Company’s health and pension plansComplete health insurance claim forms and submit to health insurer
• Follow up with medical insurer on outstanding claims

ADMINISTRATIVE SKILLS

• Demonstrate the knowledge and ability to:Establish and maintain accurate files and records
• Assist in the development, implementation and monitoring of Company policies and procedures
• Use independent judgment to manage and impart confidential information
• Identify potential problems before they arise
• Demonstrate strong interpersonal and communication skills, both verbally and written.

LEADERSHIP SKILLS

• Demonstrate the knowledge and ability to:Support and communicate to others the Company’s goals and vision.
• Show leadership by consistently good example in performance, especially in the areas of punctuality and attendance.
• Show “passion" or enthusiasm and commitment to the job

PROFESSIONAL SKILLS

• Demonstrate a working knowledge of:Personnel administration and confidentiality.
• Statutory DeductionsPerformance Appraisals Systems and their application.
• Employment benefits