The Facilities Coordinator is responsible for providing a productive, comfortable and safe operating environment by developing integrated systems, policies and procedures for the maintenance of the Authority’s facilities and assets located throughout Trinidad and Tobago.
FACILITIES COORDINATOR
JOB SUMMARY
The Facilities Coordinator is responsible forproviding a productive, comfortable and safe operating environment by developing integrated systems, policies and procedures for the maintenance of the Authority’s facilities and assets located throughout Trinidad and Tobago. The person is also required to develop and manage all upgrade and maintenance plans, to oversee the work of contractors and service providers and to develop and maintain the optimal structure for effective functioning of the Facilities and Assets Unit.
KEY RESPONSIBILITIES AND DUTIES
Contributes to the overall effectiveness of the Authority by developing and implementing a comprehensive and integrated facilities and assets management and maintenance plan.
Ensures operational efficiency by developing Requests for Proposals and tender documents for activities, reviewing and advising on submitted information, ensuring compliance with the approved procurement system, procedures and guidelines.
Oversees and manages diverse projects, trades workforce and service providers, ensuring the prioritisation of projects and activities, and the maintenance of all safety and quality standards and agreed upon timelines and goals.
Prepares an annual procurement and maintenance budget, scheduling expenditure, analysing variances, reporting on activities and implementing corrective action as required.
Establishes and maintains rapport with safety and security and standards and compliance personnel, providing reports on activities, highlighting concerns and recommending corrective action.
Develops and implements systems for the reporting of required repairs, assessment of on-call facility repair and maintenance services, identifies shortcomings in responsiveness, quality of repairs, communications, taking prompt and positive action to minimise fallout.
Develops and maintains current and historical reference by implementing filing, retrieval, retention and security systems for all contracts, plans, work orders, etc. and maintaining an up-to-date register for approved contractors and service providers.
Completes operational requirements by developing the optimal structure, assigning work to employees, following up on results, coaching and disciplining employees and providing information, educational and experiential growth opportunities.
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications and participating in professional societies and advising on trends in maintenance and building renewal.
MINIMUM QUALIFICATIONS AND EXPERIENCE
Bachelor’s Degree in Civil, Mechanical or Electrical Engineering or related discipline.
Post graduate qualification in Project Management and Planning.
Five years’ managerial experience in a similar position.
Any other equivalent combination of training and experience will be considered.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Excellent knowledge of procurements practices, policies and standards.
Excellent knowledge of OSHA regulations and guidelines.
Excellent project planning, management and implementation skills.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent analytical and problem solving skills.
Excellent presentation skills.
Demonstrated leadership, management, planning and organising skills.
Ability to read and interpret schematics, drawings and blue prints.
Excellent customer service orientation.
Demonstrable interest in children, their needs and rights.