Executive Assistant

Choice Business Solutions believes there is no wrong person…….We know that everyone is unique and talented in their own way. We are seeking the RIGHT individual to join a leading financial entity as an Executive Assistant.

Choice Business Solutions believes there is no wrong person…….We know that everyone is unique and talented in their own way.  We are seeking the RIGHT individual to join a leading financial entity as an Executive Assistant.

The RIGHT candidate will:

• Effectively manage (contractual) supply and payment arrangements among internal and external suppliers (caterers, salary surveys, staff satisfaction surveys and our internal Office Services Dept.)

• Receive telephone calls, responds or and appropriately routes for action

• Prepare correspondence to internal and external parties as directed

• Respond to all requests within one working day by email or telephone

• Identify activities required and assign/schedule required activities within two days of request

• Follow up on requests to ensure completion within target or promised time frame

• Escalate issues that require emergency attention or that are at risk for late completion

• Report to requestor on the status of requests – meet response requirements standards

• Record minutes effectively and efficiently

• Prepare, review, appropriate communication (to staff) and staff requests as required by the Group HR and Security Executive and the Assistant General Manager

• Demonstrate customer care and continuously seeking to improve service delivery

   

   

Qualification and Experience

• First Degree in Business Administration or its equivalent

• Certificate in Secretarial Training from a recognized institution

• Certificate in Supervisory Management from a recognized institution

• Minimum of three (3) administrative/secretarial support at a senior level

   

   

   

  Other Requirements:

   

• Experience in generating reports on clients’ accounts for the Client and/or Management as required

• Identify and exploit formal and informal professional improvement opportunities on a regular basis as agreed in the personal performance plan

• Act as an inter and intra-department liaison to ensure effective development and dissemination of communication among Group HRD’s stakeholders

• In-depth knowledge of financial sector instruments, laws, regulations, ethics and professional jargon

• High level of proficiency in the use of computers, including databases, scheduling software, word processing, spreadsheets, and presentation programmes

• Assist in providing coaching and development for all reportees, including the preparation of individual development plans and IBSC’s to ensure that team members are engaged and motivated for the duties assigned

   

   

  The RIGHT candidate must:

   

• Be sociable

• Have good organizational skills

• Possess excellent communication skills

• Be reliable and honest

• Be energy driven

• Self-motivated

• Be able to work independently but is also a strong team player

• Possess excellent integrity

• Possess strong leadership qualities