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Monitor the Electronic Image Capture of all documents submitted for scanning.
To Perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments
Manage file validation and document control
Performing evaluations and document audits in the whole company is one of the primary tasks of a document controller.
Manage the document management system in order to scan documents and store in a suitable database filing system when available
Submit corporate documents punctually and accurately
Manage a system for identifying and logging incoming and outgoing office documents
Coordinate for the collection of document storage boxes for archiving.
Maintain electronic and/or manual records for all collection, storage and destruction activities.
To ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.
Effectively follow the company’s standard operating procedures in submissions of documents
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
Manage the destruction of obsolete documents.
Maintain confidentiality and security of all documents
REQUIREMENTS:
Diploma: Business Management or related field
Experience: Minimum of five (5) years supervisory experience
Knowledge of PMIS.
Experience in electronic image capture and processing
Has a high organizational skill to maintain an efficient office filing system, manual or automated
Ability to keep clear and accurate records and reports
We accept MS Word, PDF and Rich Text Format. Maximum file size 2MB
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DOCUMENT CONTROLL SUPERVISOR
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