Corporate Secretary

The Corporate Secretary is responsible for Corporate Services including Administration, Shareholders Relations, Corporate Secretarial Services, Compliance and Legal functions. He/she carries out all functions which include matters Financial Intuitions Act, and Securities Industry Act.

 Corporate Secretary

 Main Duties and
Responsibilities

The Corporate Secretary is responsible for Corporate Services including Administration, Shareholders Relations, Corporate Secretarial Services, Compliance and Legal functions. He/she carries out all functions which include matters related to Board, Directors,Investors, Company Law, Financial Intuitions Act, and Securities Industry Act. The incumbent will be assigned the office of Company Secretary, Compliance Officer and Anti-money Laundering Officer with the responsibilities stipulated under the Financial Institutions Act, 2008 and must meet the Fit and Proper Guidelines required by the Central Bank of Trinidad & Tobago.

He or she reports to the General Manager. The Corporate Secretary works closely with the Chairmen in arranging Board Meetings and other various committee meetings and in liaising with key stakeholders of the company.

He/she must possess good communication and interpersonal skills and the ability to work as part of a team. He/she must be fully committed to the Vision and Mission of the Company.

 Qualifications required

Bachelors degree in a field related such as Social Sciences, Law, ICSA

 Experience

Minimum of 5 years in a similar environment, preferably in a financial institution

 Key Activities and Deliverables: 

Corporate Secretarial Services

•  
  To understand legal requirements under the relevant legislation to ensure that all corporate records are up to date and have complied with the Companies Act and to provide such certifications to regulators, internal auditors and external auditors
• 
  To act as a point of communication between the board of directors and company shareholders,reporting in a timely and accurate manner on company procedures and developments as endorsed by the Chairman
• 
  To organize,prepare agendas for and take minutes of board meetings, committee meetings and annual general meetings (AGMs);
• 
  To maintain statutory books, including registers of members, directors and secretaries;
• 
  To deal with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
• 
  To contribute to meeting discussions as and when required, and advise members of the legal,governance, accounting and tax implications of proposed policies;
• 
  To monitor changes in relevant legislation and the regulatory environment and taking appropriate action;
• 
  To liaise with external regulators and advisers, such as lawyers and auditors;
• 
  To develop and oversee the systems that ensure the company complies with all applicable codes,
  in addition to its legal and statutory requirements. 

Compliance

• 
  To oversee and monitor the implementation of the compliance program and to periodically revise the program in light of changes in the needs of the organization, and in law and policy
• 
  To ensure that the Company complies with standard financial and legal practice in accordance with the Companies Act, Securities Act, Financial Institutions Act and FATCA as well as to maintain standards of corporate governance in accordance with Central Bank Guidelines.
• 
  To update and prepare the Compliance Checklist with the assistance of support staff, for submission to the Board of Directors on a monthly basis
• 
  To prepare and submit the required compliance reports to the following on a timely basis:CBTT, Financial Intelligence Unit (FIU), Office of the Financial Services Ombudsman (OFSO)
• 
  To conduct petty cash reviews quarterly and any other reviews that are required
• 
  To advise, oversee and train the staff on these legal/compliance procedures.
• 
  To recommend investigations related to possible compliance breaches

 Administration

•  
  To direct, plan,develop, and establish office management policies and objectives in accordance with the objectives of organization.
• 
  To improve policies with regard to administration processes, management of administrative staff
• 
  To contribute to the long-term organizational planning of the company
• 
  With a team of support staff, to manage the overall daily office operations, negotiate vendor contracts (cleaning, catering, security etc), as well as facilities management
• 
  Working along with other senior managers, the Corporate Secretary must assist the Executive Committee of the Board in the development, implementation and testing of a Disaster Recovery Plan

The Corporate Secretary may be assigned other duties as may be assigned by the Executive Committee of the Board.

Note : Unsuitable applicants will not be acknowledged.