Corporate Secretary

Our Client is seeking to fill the position of Corporate Secretary.

Corporate Secretary

Job Summary

Our client in the manufacturing sector is seeking a Corporate Secretary to provide Corporate Secretarial Services to the Board of Directors as mandated under the Companies Act. Overall the Corporate Secretary must ensure that corporate compliance and Corporate Secretarial functions, in support of the Board of Directors, are effectively discharged.

The incumbent is also responsible for the Health and Safety function of the organisation.

Key Responsibilities:

Corporate Secretary function:

• Co-ordinates and organizes the Annual General Meetings, inclusive of Notices, agenda and other documents in accordance with the Companies Act.
• Co-ordinates meetings of the Board of Directors and sub-committees of the Board.
• Provides administrative support to the Chairman and other Board members in furtherance of their duties related to the client’s organisation.
• Drafts resolutions for the Board’s consideration and approval.
• Provides sound guidance to the Board in relation to their roles, responsibilities and obligations under their terms of appointment.
• Maintains the strictest level of the confidentiality of information

HSE function:

• Assists in formulation, promoting, administering and modifying,  where necessary the HSE Program
• Co-ordinates the development of annual site H.S.E. targets and develops a Safety, Health and Environmental Management program to achieve these targets.
• Conducts internal site audits and makes recommendations for improvement of Safety Management Systems
• Ensures that departmental SHE Meetings are timely convened and maintains records of minutes
• Investigates all accidents and ensures implementation of  corrective action
• Establishes and maintains contact with relevant internal and external advisory services/statutory bodies
• Ensures Risk Assessments are performed and updated records maintained.
• Maintains an up-to-date Site Emergency Plan.
• Functions as a member of the Crisis Management Team.

Experience and Qualifications:

• Professional Chartered Secretary qualification from the Institute of Chartered Secretaries Association or equivalent, professional body.
• Law Degree or Post graduate qualification in Business Administration would be considered an asset.
• HSSE qualifications/certifications (e.g. NEBOSH)
• Ten (10) years relevant experience
• Excellent knowledge of the Companies Act of Trinidad and Tobago.
• Good knowledge of local HSSE legislation and international best practices