Contracts & Procurement Advisor (6 month Temporary)

Vacancy for Contracts & Procurement Advisor in the Energy Sector - 6 month Temporary Assignment.

JOB OPPORTUNITY

Contracts & Procurement Advisor

(6 month Temporary Assignment)

Sector/Industry:  Energy

Location: Port of Spain

Responsibilities and Main Functions: 

• Support activities concerned with basic contracts for purchase or sale of equipment, materials, products, or
  services
• Act as liaison to facilitate tactical plans for well-defined activities and projects through development of contracting strategy and executing contracts/ frameworks
• Examine performance requirements, delivery schedules, and estimates of costs of material,
  equipment, and production to ensure completeness and accuracy.
• Examines and analyzes Purchase Requisitions for completeness and accuracy of information; contacts Demand Manager to clarify or complete information; determines method to process requisition based on organisation’s
  standard.
• Support bid preparation, process scopes of work and specifications, progress reports, and other exhibits
  that may be required for final contract execution
• Reviews bids for conformity with the ITT, Tender Evaluation Plan and contract requirements and determine
  acceptable/unacceptable bids.
• Making presentations internally, and participating in external negotiations under supervision.
• Advise Operations team of basic contractual rights and obligations and
  actions required to execute contracts and related agreements/amendments and contract status.
• Ensure consistency of Contractual documents issued are in agreement with the company’s latest terms and
  conditions and facilitate any related communications with internal/external stakeholders
• Track, report, and maintain the status of all related agreements during and after the negotiation process and
  coordinate with C&P Team Leads/ Principal Contracts Advisors/Legal to identify agreements requiring special approvals or that require the attention/escalation
  to the Contracts and Tender Board. (CTB)
• Assist Demand Managers in thepreparation of submissions and recommendations to Contracts and Tenders Board
  and Process Variations
• Ensure complete familiarization with the company’s Contracts policies and procedures, and comply with formal
  Contracts & Procurement Training schedules.
• Expedites orders, and ensure deliveries are kept within the schedule of quoted time-frames and provide update/ feedback to Demand Managers as necessary.

Minimum Qualifications and Experience:

• Educated to first degree level or equivalent, and studying for professional C&P qualification (MCIPS,
  CPSM, MIIAPS or equivalent).
• Fundamental knowledge and application of Contracting and Procurement Process
• Knowledge/application  of SAP and ProCon knowledge is a benefit
• Excellent communication skill, ability to work with and manage projects of diverse stakeholder interests
• Makes efficient use of personal time, prioritising tasks and ensuring issues are resolved in a timely manner
• Ability to work in a change/continuous improvement environment

Core Skills:

• Contract Management.
• Sourcing Strategy
• Systems and Processes 
• Contract/Commitment Measuring and Reporting

Interested applicants must be legally resident in Trinidad & Tobago

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