Cashier

Cashier

Cashier

Summary

Primary Responsibilities include the following.

Other duties may be assigned at the discretion of management.

• Perform duties in line with specific instructions as to the acceptance of certified and non –certified cheques.
• Ensure that cash / cheque received matches invoice and or other document used before issuing receipts. If not notify Accountant and customer of short payment and do the necessary follow up.
• Process payments (cash, cheques & wire transfer) and provide receipts, refunds, credits or change due to each customer.
• Ensure all accounting entries are accurate.
• Balance / Reconcile deposit (Day End).Vouch all daily receipts of cheques and cash with Senior Accounting Assistants before depositing same.
• Prepare daily deposits (Cash and Cheque – US$ and TT$) and ensure that all deposit bags are picked up by designated security firm.
• Disburse petty cash and collect all supporting documents for petty cash disbursement (daily).
• Prepare WCF Report spreadsheet daily and ensure report is completed weekly.
• Create debit notes for reconciling the Demurrage Accounts – via receipts and cheque payment made to customers.
• Keeps track of postdated cheques.
• Respond to internal & external customer queries in person and by phone.
• Advise Senior Accounting Assistants of all cheques not cleared immediately.
• Reviewing all unapplied receipt from prior periods and ensuring proper application of same.
• Petty cash float and all other funds must be physically secured at all times and all transactions must be done according to guidelines and policies.
• Update customer account automatically
• Assist with special projects as required.
• Assist with other duties as assigned.
• Email the foreign exchange Selling rate US$ to all managers every morning.
• Email exports and accounts on the Export payments received daily at the end of every day.
• Email the Managing Director, Financial Manager and Accounts Supervisor a breakdown of the daily transactions at the end of every day.
• Assist with any other duty as assigned by Management.

REQUIRED COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Design - Generates creative solutions; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

MINIMUM QUALIFICATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's degree (A. A.) or pursuing level II ACCA from two-year College or technical school; three (3) years related experience and/or training. An equivalent combination of education and experience may be considered.
• Language Skills Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills Ability to work with mathematical concepts such as probability and statistical inference and apply concepts such as fractions, ratios, and proportions to practical situations
• Reasoning Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form and deal with problems involving several concrete variables in standardized situations.