Billings Clerk

This person must possess an accounting knowledge. He/She liaises with the Logistics and other departments, regarding the customer order status, billing for all goods, delivery schedule of billed or serviced equipment.

JOB PURPOSE/ SUMMARY

The Accounting Assistant - Invoicing must be as a responsible, disciplined, trustworthy and industrious person, possess a need for accuracy and a team player. This person is assigned to a specific portfolio as they possess an accounting knowledge. Must co-exist with mutual respect with the other members of the accounts department and liaise with the Logistics and other departments, regarding the customer order status, billing for all goods, delivery schedule of billed or serviced equipment. Must be able to work independently and show interest in broadening his/her knowledge. This person works under the guidance of the Head of Accounts.

 KEY RESPONSIBILITIES

1. Ensuring customer order status Information is communicated effectively to all departments.
2. Completion of Invoices & Delivery Notes (all billing formats):
1. Ensuring correct info is transcribed on Invoice and Delivery Note
2. Ensuring Invoices & DN are properly addressed & delivery Instructions of the customers are noted on delivery note.
3. Filing of Documents.
1. Delivery Notes
4. Prepares Counterpoint Invoicing & Delivery Notes.
5. Service Invoices (Done by Accounts Dept.)
1. Stamping of all Service Invoices.
2. Copying of quotes & attaching to Service Invoices.
3. Ensuring invoices placed in envelopes, are properly addressed with correct contact name and department.
4. Ensuring all invoices must be accompanied by original of service worksheet
5. File copy of invoice must have attached all relevant documentation
6. Service Invoicing (customer copies), when the need arises, as requested by customer.
7. Providing Service Dept with information on time for Warranty purposes (Delivery Notes Request)
8. Follow up with relevant persons and Sales Representatives regarding Customer orders placed.
9. Work on any other special projects when needed or other tasks as may be assigned by line Manager or by a Director.
10. Ensure that work area is clean, secure, and well maintained.
11. Any other related duties that may be assigned from time to time.

 EDUCATION

• 5 O’Levels including Mathematics or Principles of Accounts and English
• AAT, FIA or CAT certification
• Must be Computer Literate

EXPERIENCE

• At least 1-2 years in a similar capacity.
• Ability to communicate effectively and is customer-focused