To provide confidential and administrative support necessary for the efficient and effective operation of Divisions or Departments in the optimal performance of their responsibilities.
The Job
To provide confidential and administrative support necessary for the efficient and effective operation of Divisions or Departments in the optimal performance of their responsibilities.
Key Duties and Responsibilities
Provide administrative support to assigned Division at the Authority.
Assist in the planning and management of meetings, workshops and conferences.
Coordinate meetings, workshops and conferences; including scheduling, preparing meeting minutes, and documenting assigned action items.
Under the direction of the Executive Officer, collect administrative and operational information, including analysis of information, and preparation of reports.
Prepare manuals, letters and other publications as required.
Act as recorder at confidential meetings.
Follow-up on action items in respect of meetings, workshops and conferences.
Take the initiative to monitor decisions taken and outcomes to be achieved and report on such activities to the relevant Division or Department Head.
Design and maintain an effective filing system in keeping with proper standards for the Authority.
Handle queries in respect of the work of the Authority.
Undertake the follow-up activity in respect of the work programme of the Authority with guidance from the professional officers in the Authority.
Assist in the preparation of project management reports.
Perform other related duties as required by job function.
Qualifications and Experience
Training as evidenced by the possession of an Associate Degree in Business Administration or Management, or a combination of qualifications and experience.
At least Five (5) CXC O’ Levels General Proficiency inclusive of Mathematics & English.
A qualification in the field of Telecommunications and/or Broadcasting will be considered an Asset.
At least five (5) years administrative experience including supervision, organization, coordination and performance of duties at a supervisory level.
Efficient use of Microsoft Office applications.
Experience in a legal firm or law office will be an asset.