Administrative Assistant (Mandeville)

Under the supervision of the Branch Manager, the Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the branch office.

Qualification & Experience

• Associate Degree with emphasis in Business Administration or equivalent
• Minimum of two years’ clerical/administrative experience

 Knowledge & skills required

• Proficient in the use of Microsoft Office applications
• Professionalism and confidentiality
• Customer service oriented
• Excellent communication skills both written and verbal
• High attention to detail
• Organized with strong time management skills
• Sound judgment and strong interpersonal skills

 Key responsibilities & activities

• Receive and address correspondence in consultation with the manager
• Receive and distribute mail and other correspondence to staff as directed
• Assist with recruitment within the branch
• Prepare notices, letters, reports and other document as required
• Maintain employee records and customer files
• Procure, distribute and maintain office supplies inventory
• Coordinate the distribution of items to staff, including the distribution of uniform
• Responsible for the custody of spare parts, lubricants, etc.
• Ensure accuracy in the recording of requisitions, receivables, issues and the return of the maintenance parts, etc.
• Provide up-to-date maintenance of individual vehicle files, including job cards and vehicle maintenance cards
• Update fuel usage speadsheets for submission to Head Office in a timely manner
• Inform the Branch Manager in a timely manner of outstanding parts [on requisition]
• Participate in periodic stock taking
• Perform any other related duties within the scope of the job