Administrative Assistant

Administrative Assistant

EDUCATION  FACILITIES  COMPANY  LIMITED

 Job Description:           Administrative Assistant

 Position Reporting to:  Divisional Manager

 JOB TITLE:                                                  Administrative Assistant

POSITION PURPOSE

 Provide secretarial and administrative support to managers and professional staff in the efficient operation of the respective Division.

MAJOR DUTIES AND RESPONSIBILITIES

1. Manage and maintain calendar of activities for the managerial/professional staff.
2. Provide varied secretarial and office administrative assistance to the managers and professional staff.
3. Organize the flow of communication, documents and reports for projects.
4. Receive, access, sort and prepare appropriate responses to correspondence received.
5. Create, establish and maintain effective filing system.
6. Perform related duties as may be required.

 REQUIRED COMPETENCIES

• Well developed organizational and administrative skills
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• Sound knowledge of Microsoft Office Suite and other relevant software
• Ability to manage work to meet deadlines

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Five (5) CXC subjects inclusive of English and Mathematics – Grade 2
• Professional Secretarial Certificate (APS, CPS)
• Certificate in Microsoft Office Suite.
• Minimum experience:  Three (3) years’ experience in a similar or related position or any combination of education and/or experience.