Accounting Clerk

The Accounting Clerk is responsible for filing financial records, reconciling bank statements with the general ledger, updating and maintaining accounting databases, and processing backups.

DUTIES AND RESPONSIBILITIES  

• Comply with all policies and procedures and maintain all files on SharePoint software in the designated chronological order.
• Invoice processing - Receive, verify, and post invoices from vendors and suppliers.
• Verify that invoices are accurate, approved, and compliant with company policies and procedures.
• Prepare Payment Vouchers with proper supporting documentation, processing payments to vendors through various payment methods such as checks, electronic transfers, or credit cards.
• Maintain relationships with vendors, resolve payment discrepancies, and address any vendor inquiries or issues.
• Review and process payment for employee expense reports, ensuring compliance with company policies.
• Review of invoices/outstanding balances for unsettled invoices and related supporting documents before passing for authorization.
• Post the approved and authorized payment vouchers, journals, e.g., receipts, etc., to the accounting software.
• Prepare the Monthly Earnings report.
• Prepare and post approved Invoices to Corporate Clients.
• Process payment for Driver cash-outs.
• Apply payments to the correct customer accounts and invoices on the accounting system.
• Customer Communication - Handling inquiries and resolving issues.
• Aging Analysis - Monitor accounts receivable aging reports to track outstanding balances and identify accounts that require attention.
• Post approved and authorized Journals, e.g., Provision for bad debts, etc.
• Support supervisory and executive staff by performing any assigned accounting tasks.

REQUIREMENTS

• Minimum of one year in a similar role or previous experience in an accounting department
• 5 CXC passes inclusive Mathematics, Principles of Accounts and Information Technology preferred;
• Competency in MS Office, databases and accounting software. 
• Professional certification such as ACCA or CAT is advantageous but not required.