Deadline Date-11th April, 2015
Job Title Accounting Assistant
Analyst Positions Accounting Assistant - Payables
Department Finance
Full Time/Part Time Full Time
Deadline Date-11th April, 2015
Job Title Accounting Assistant
Analyst Positions Accounting Assistant - Payables
Department Finance
Full Time/Part Time Full Time
Job Description
An Accounting Assistant must have a working knowledge of accounting software. He/she must be able to work under little supervision and possess strong time management and interpersonal skills.
All positions entail input of data and the reproduction of reports based on our internal and external stakeholder needs.
Duties
Key Responsibilities
Accounting Assistant – Payables 1
- Clearing of invoice tray and signing off log book
- Verification of Invoices for – approvals, Po, supporting documents eg contracts, job codes
- Post local and foreign currency invoices on accounting software
- Prepare and despatch local currency cheques
- Review purchases journal for misposting
- Review AP report and Gl to ensure it balances
- Filing of all local currency cheque payments
- Local and foreign bank reconciliation
- Assisting with queries, primarily vendor statement requests for outstanding invoice request, this is also linked to outstanding Purchase orders
- Credit card statement reconciliation- summary excel sheet of all transactions, purchases receipts/bills, filing of credit card reconciliations
- Credit card transaction and payment posting
- Process currency payments – wire transfer, drafts (TTD and foreign)
- Posting currency payments –wire, draft on accounting software (note the invoice would already be inputted on software creating the liability)
- Bank follow up to ensure payments are processed and confirmations received
- Filing of all supporting documents for currency payments, including bank confirmation.
- Petty cash TTD and USD –
- Verification of requests for approvals, supports etc,
- posting of entries,
- Disbursing cash and replenishing float
- filing of petty cash documents.
- Visit to the bank if needed
The above functions though split, each person would act as the support for the other therefore collaboration and communication is necessary to ensure the accounts payable function is efficient.
Job Requirements
Information must be shared in a clear and precise manner whether in writing or verbally
A strong relationship with external stakeholders (eg. GATE, suppliers and students) requires quick thinking andpersuasiveness
Finance staff must work closely with each other and other members of the organization to deliver timely and accurate data
- Analytical and Problem Solving Skills-
Persons must be able to format and present information in a manner that is easily understandable to thestakeholders.
- There may be situations where some analysis of data will be required.
Qualification
- 3 A Levels/ CAT/Abe Certificate or
- Level 1 ACCA, and
- 1 Year working experience in the field
All Finance staff must be able too:
- Work productively with little or no supervision
- Be self motivated
- Multitask and prioritize
- Work in a fast paced environment