ADMINISTRATIVE ASSISTANT

The Administrative Assistant will be responsible for providing administrative support to all members of the respective department

HAND ARNOLD TRINIDAD LIMITED

JOB DESCRIPTION

JOB SUMMARY

• The Administrative Assistant will be responsible for providing administrative support to all members of the respective Department.

INTERNAL RELATIONSHIPS:

• Liaises with all levels of staff

EXTERNAL RELATIONSHIPS:

• Nil

PRINCIPAL DUTIES:

• Typing and sending letters/faxes.

• Filing of all paperwork as well as maintaining and updating the filing system.

• Typing of price lists and ensuring that order forms are available at all times for the sales representatives.

• Answering departmental telephones, taking messages and ensuring that they are passed to the relevant personnel.

• Preparing reports as requested.

• Entering Purchase Orders into the system for all goods on order.

• Updating the vacation and attendance records on a monthly basis

• Preparing the weekly and fortnightly payroll.

• Processing Departmental Co-op, Shelf Rental and other A&P invoices for payments.

• Preparing credit requests other than El Socorro Credits

• Generating the Divisional month end report.

• Performing any other duties that management may from time to time assign to the position.

QUALIFICATIONS & EXPERIENCE

• 5 CXC O’ Level passes (inclusive of Mathematics & English)
• A minimum of one (1) year experience in a similar capacity

KNOWLEDGE & SKILLS

• Excellent communication skills both written and oral.
• Excellent interpersonal skills
• Must be computer literate
• Must be team player