Expeditor - Trinidad

To provide detailed information to Project Stakeholders in respect of materials and equipment delivery schedules including expediting deliverables identified within the Supplier Document Schedule.   Negotiate delivery schedules, in conjunction with the Materials Coordinator administer import logistics and transportation.

The incumbent is required to maintain a focus on key deliverables and effective Subcontracts, Fabrication and Purchase Order expediting activities including but not limited to the following:-

• Responsible for follow up and close-out of Subcontractor Purchase/Service Order acknowledgement.
• Responsible for Expediting prompt engineering discipline review and return of Subcontractor document deliverables and expediting Subcontractor contract deliverables in line with contract dates using Subcontractor late reports in conjunction with Document Control.
• Providing timely information with respect to availability of materials, equipment and services in respect of all Purchase Orders and Service Orders.
• Liaison with the Construction teams, Procurement and Warehouse and Logistics contractor to co-ordinate the prioritised call-off of materials to satisfy the Projects construction plan.
• Providing input to and / or prepare weekly status reports on behalf of the Project Procurement team giving a summary of the status of Purchase Orders, Service Orders and key document deliverables.
• Notification of Inspection Release dates for materials and equipment in conjunction with the Responsible Engineer.
• Issue Materials Movement Tickets to allow movement to commence.
• Understanding the Project Planning and Scheduling methodologies (Primavera P6), provide the Project planner with accurate updates to the overall Project plan, provide detailed Procurement Status Reports (PSR), in line with project reporting deadlines.
• Use the provisions of the Purchase or Service Order Terms and Conditions to maintain contractual performance obligations by the Subcontractor.
• Reviewing performance feedback in respect of materials, equipment and services providers.
• Preparing and maintaining structured and indexed files in respect of Subcontract and Purchase Order Documents and store in subcontract files.
• Implementing improvement plans where there is a significant gap between expectations and Subcontractor actual performance.
• Personally abide by ethical practice in all dealings with company Subcontractors.
• Ensuring the timely and accurate input to the Procurement Status Report (PSR).
• Maintaining accurate records in a high-pressure environment.
• Effectively presenting information and responding to questions from groups of managers, clients, and internal customers.
• Continuously improving the Document Control Process and service delivery.

• Minimum Level 3 CIPS or similar.
• Hands on work experience may be considered in lieu of minimum educational requirements.
• Five (5) years minimum with an Oil & Gas industry main contractor in a Project environment.
• On / offshore construction project materials co-ordination experience.
• Operating a computerised Materials Control system.
• Interfacing with Suppliers, Engineering, QA/QC, Document Control, Procurement, and Client representatives.
• Ability to synthesise complex or diverse information.
• Ability to work effectively, prioritise and develop realistic action plans in a fast-paced work environment.
• Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
• Maintains the highest level of confidentiality and trustworthiness.
• Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Proficient in Computer Applications including word processing and spreadsheet applications (MS Word & Excel) and bespoke systems (Maximo preferred).
• National citizen or permanent resident of Trinidad & Tobago.